COVID-19 Designee Toolkit

Scenario 1: For Student or Staff exhibiting COVID-19 symptoms
Scenario 2: For Student or Staff identified as close contacts
Scenario 3: For Student or Staff who test positive for COVID-19
Scenario 4: Routine COVID-19 screening
Additional Resources

Scenario 1: Student or Staff Exhibits One or More COVID-19 Symptoms¹

¹Please note, fully vaccinated individuals with COVID-19 symptoms are still required to be tested and follow Scenario 1 protocols.

Resources for Administrators
- Cleaning protocols
- 2021-2022 COVID-19 Decision Tree for TK-12 Schools
- 2021-2022 TK-12 School Exposure Close Contact Decision Tree
- 2021-2022 Scenario Quick Guide for TK-12 Schools
- 2021-2022 COVID Transmission Schools Flow Chart – Scenario 1
- Report case through PHD SPOT Portal (see Additional Resources for instructions)
- CDC COVID-19 Viral Testing Tool (helps determine testing needs; any quarantine advice given may not apply to students in TK-12 settings.)
Resources for Parents
- Home Isolation & Quarantine Guidelines: | English | Spanish |
- Free COVID testing sites (look for a site that accepts individuals with symptoms)
- Parent handout for Scenario 1: | English | Chinese | Spanish | Vietnamese | Tagalog |
- “A Parent’s Guide to Contact Tracing”: | English | Chinese | Spanish | Vietnamese | Tagalog |

Scenario 2: Student or Staff Identified as a Close Contact² to a Person Who Has Tested Positive for COVID-19

²Please note, fully vaccinated individuals may not need to quarantine if they meet certain conditions. See sccstayhome.org for details. However, they still need to get tested on Day 5 after exposure to identify any asymptomatic cases.

A. Student or Staff Member Who is Identified as a Close Contact

Resources for Administrators
- Cleaning protocols
- Template Letters:
  - Contact Letter 1: Fully Vaccinated Child Without Symptoms: | English | Chinese | Spanish | Vietnamese | Tagalog |
  - Contact Letter 2: Symptomatic Child (regardless of vaccination status): | English | Chinese | Spanish | Vietnamese | Tagalog |
  - Contact Letter 3: Non-Fully-Vaccinated Child Without Symptoms AND Not All Masked: | English | Chinese | Spanish | Vietnamese | Tagalog |
  - Contact Letter 4: Unvaccinated Child Without Symptoms AND Both Masked: | English | Chinese | Spanish | Vietnamese | Tagalog |
  - Contact Letter 5 (staff): Fully Vaccinated Worker Without Symptoms: | English | Chinese | Spanish | Vietnamese | Tagalog |
  - Contact Letter 6 (staff): Symptomatic Worker (regardless of vaccination status): | English | Chinese | Spanish | Vietnamese | Tagalog |
  - Contact Letter 7 (staff): Unvaccinated Worker Without Symptoms: | English | Chinese | Spanish | Vietnamese | Tagalog |
- 2021-2022 COVID-19 Decision Tree for TK-12 Schools
- 2021-2022 TK-12 School Exposure Close Contact Decision Tree
- 2021-2022 Scenario Quick Guide for TK-12 Schools
- 2021-2022 COVID Transmission Schools Flow Chart – Scenario 2
- CDC COVID-19 Viral Testing Tool (helps determine testing needs; any quarantine advice given may not apply to students in TK-12 settings.)
Resources for Parents
- Home Isolation & Quarantine Guidelines: | English | Spanish |
- Free COVID testing sites
- Parent handout for Scenario 2: | English | Chinese | Spanish | Vietnamese | Tagalog |
- “A Parent’s Guide to Contact Tracing”: | English | Chinese | Spanish | Vietnamese | Tagalog |

B. Student or Staff Member Who is Identified as a Close Contact, who then Tests NEGATIVE

Resources for Administrators
Resources for Parents
- Home Isolation & Quarantine Guidelines: | English | Spanish |
- Parent handout for Scenario 2: | English | Chinese | Spanish | Vietnamese | Tagalog |
- “A Parent’s Guide to Contact Tracing”: | English | Chinese | Spanish | Vietnamese | Tagalog |

Scenario 3: Student or Staff Member Tests Positive for COVID-19

Resources for Administrators
- Cleaning protocols
- Template Letters:
  - Letter to CASE in a TK-12 Setting
  - Contact Letter 1: Fully Vaccinated Child Without Symptoms: | English | Chinese | Spanish | Vietnamese | Tagalog |
  - Contact Letter 2: Symptomatic Child (regardless of vaccination status): | English | Chinese | Spanish | Vietnamese | Tagalog |
  - Contact Letter 3: Non-Fully-Vaccinated Child Without Symptoms AND Not All Masked: | English | Chinese | Spanish | Vietnamese | Tagalog |
  - Contact Letter 4: Unvaccinated Child Without Symptoms AND Both Masked: | English | Chinese | Spanish | Vietnamese | Tagalog |
  - Contact Letter 5 (staff): Fully Vaccinated Worker Without Symptoms: | English | Chinese | Spanish | Vietnamese | Tagalog |
  - Contact Letter 6 (staff): Symptomatic Worker (regardless of vaccination status): | English | Chinese | Spanish | Vietnamese | Tagalog |
  - Contact Letter 7 (staff): Unvaccinated Worker Without Symptoms: | English | Chinese | Spanish | Vietnamese | Tagalog |
- Letter - COVID-19 Testing due to Exposure in Educational Setting (for a copy, email: [email protected])
- Report case through PHD SPOT Portal (see Additional Resources for instructions)
- 2021-2022 COVID-19 Decision Tree for TK-12 Schools
- 2021-2022 TK-12 School Exposure Close Contact Decision Tree
- 2021-2022 Scenario Quick Guide for TK-12 Schools
- 2021-2022 COVID Transmission Schools Flow Chart – Scenario 3
- Line List
- CDC COVID-19 Viral Testing Tool (helps determine testing needs; any quarantine advice given may not apply to students in TK-12 settings.)
Resources for Parents
- Home Isolation & Quarantine Guidelines: | English | Spanish |
- Parent handout for Scenario 3: | English | Chinese | Spanish | Vietnamese | Tagalog |
- “A Parent’s Guide to Contact Tracing”: | English | Chinese | Spanish | Vietnamese | Tagalog |

Scenario 4: Routine COVID-19 Screening (no symptoms, not close contacts)

Resources for Administrators
- Only if positive:
  - Cleaning protocols
  - Report case through PHD SPOT Portal
  - Template Letters: See Scenario 3 letters IF staff member/student tests positive
  - 2021-2022 COVID-19 Decision Tree for TK-12 Schools
  - 2021-2022 TK-12 School Exposure Close Contact Decision Tree
  - 2021-2022 Scenario Quick Guide for TK-12 Schools
  - 2021-2022 COVID Transmission Schools Flow Chart – Scenario 4
Resources for Parents
- Before any routine testing of students: Provide parent handout for Scenario 4 | English | Chinese | Spanish | Vietnamese | Tagalog |
- Only if positive:
  - Home Isolation & Quarantine Guidelines: | English | Spanish |
  - If case is a student/child, provide case letter and parent handout for Scenario 3 and “A Parent’s Guide to Contact Tracing”: | English | Chinese | Spanish | Vietnamese | Tagalog |
  - CDC COVID-19 Viral Testing Tool (helps determine testing needs; any quarantine advice given MAY NOT APPLY to TK-12 settings.

*Please note, this tool is the property of the Centers for Disease Control. Santa Clara County does not control the information contained in this third-party application and is not responsible for its use or misuse. Please consult current county guidance when using this application.

Additional Resources

Quick Links

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