COVID-19 Designee Toolkit

Scenario 1: For Student or Staff exhibiting COVID-19 symptoms
Scenario 2: For Student or Staff identified as close contacts
Scenario 3: For Student or Staff who test positive for COVID-19
Scenario 4: Routine COVID-19 screening
Additional Resources

Scenario 1: Student or Staff Exhibits One or More COVID-19 Symptoms¹

¹Please note, fully vaccinated individuals with COVID-19 symptoms are still required to be tested and follow Scenario 1 protocols.

Resources for Administrators
- Cleaning protocols
- Test Result Decision Tree
- Scenario Quick Sheet
- COVID Transmission Schools Flow Chart – Scenario 1
- Overview of SPOT Reporting Process
- SPOT User Guide
- Education Reporting Portal Worksheet
- Quarantine and Isolation Calculator* (For individuals who test positive, please select the option “You have tested positive and have symptoms.”)
Resources for Parents
- Home Isolation & Quarantine Guidelines: | English | Chinese | Spanish | Vietnamese | Tagalog |
- Free COVID testing sites (look for a site that accepts individuals with symptoms)
- Parent handout for Scenario 1: | English | Chinese | Spanish | Vietnamese | Tagalog |
- “A Parent’s Guide to Contact Tracing”: | English | Chinese | Spanish | Vietnamese | Tagalog |

Scenario 2: Student or Staff Identified as a Close Contact² to a Person Who Has Tested Positive for COVID-19

²Please note, fully vaccinated individuals may not need to quarantine if they meet certain conditions. See sccstayhome.org for details.

A. Student or Staff Member Who is Identified as a Close Contact, whose status is UNKNOWN

Resources for Administrators
- Cleaning protocols
- Template Letters: When a Student/Child or Staff Member in a Cohort Has Been in Close Contact with a COVID-19 Case | English | Chinese | Spanish | Vietnamese | Tagalog |
- Template Letters: When a Student/Child or Staff Member in a Non-Cohort Setting Has Been in Close Contact with a COVID-19 Case | English | Chinese | Spanish | Vietnamese | Tagalog |
- Test Result Decision Tree
- Scenario Quick Sheet
- COVID Transmission Schools Flow Chart – Scenario 2
- Quarantine and Isolation Calculator (Please select the option “You have been identified as a close contact.”)
Resources for Parents
- Home Isolation & Quarantine Guidelines: | English | Chinese | Spanish | Vietnamese | Tagalog |
- Free COVID testing sites
- Parent handout for Scenario 2: | English | Chinese | Spanish | Vietnamese | Tagalog |
- “A Parent’s Guide to Contact Tracing”: | English | Chinese | Spanish | Vietnamese | Tagalog |

B. Student or Staff Member Who is Identified as a Close Contact, who then Tests NEGATIVE

Resources for Administrators
Resources for Parents
- Home Isolation & Quarantine Guidelines: | English | Chinese | Spanish | Vietnamese | Tagalog |
- Parent handout for Scenario 2: | English | Chinese | Spanish | Vietnamese | Tagalog |
- “A Parent’s Guide to Contact Tracing”: | English | Chinese | Spanish | Vietnamese | Tagalog |

Scenario 3: Student or Staff Member Tests Positive for COVID-19 in a COHORT or NON-Cohort Setting

Resources for Administrators
- Cleaning protocols
- Template Letters: When a Student/Child or Staff Member in a Cohort Tests Positive for COVID-19: | English | Chinese | Spanish | Vietnamese | Tagalog |
- Template Letters: When a Student/Child or Staff Member in a Non-Cohort Setting Tests Positive for COVID-19: | English | Chinese | Spanish | Vietnamese | Tagalog |
- Letter - COVID-19 Testing due to Exposure in Educational Setting (for a copy, email: [email protected])
- Report case through PHD Education Portal
- Test Result Decision Tree
- Scenario Quick Sheet
- COVID Transmission Schools Flow Chart – Scenario 3 | English | Chinese | Spanish | Vietnamese | Tagalog
- Line List
- Quarantine and Isolation Calculator (Please select option for either “You have tested positive and have symptoms” OR “You have tested positive but have no symptoms,” depending on whether the student or staff member has symptoms or not.)
Resources for Parents
- Home Isolation & Quarantine Guidelines: | English | Chinese | Spanish | Vietnamese | Tagalog |
- Parent handout for Scenario 3: | English | Chinese | Spanish | Vietnamese | Tagalog |
- “A Parent’s Guide to Contact Tracing”: | English | Chinese | Spanish | Vietnamese | Tagalog |

Scenario 4: Routine COVID-19 Screening (no symptoms, not close contacts)

Resources for Administrators
- Only if positive:
  - Cleaning protocols
  - Report case through PHD Education Portal
  - Template Letters: See Scenario 3 letters IF staff member/student tests positive
  - Test Result Decision Tree
  - Scenario Quick Sheet
  - COVID Transmission Schools Flow Chart – Scenario 4
Resources for Parents
- Before any routine testing of students: Provide parent handout for Scenario 4 | English | Chinese | Spanish | Vietnamese | Tagalog |
- Only if positive:
  - Home Isolation & Quarantine Guidelines: | English | Chinese | Spanish | Vietnamese | Tagalog |
  - If case is a student/child, provide parent handout for Scenario 3 and “A Parent’s Guide to Contact Tracing”: | English | Chinese | Spanish | Vietnamese | Tagalog |
  - Quarantine and Isolation Calculator* (Please select option for either “You have tested positive and have symptoms” OR “You have tested positive but have no symptoms,” depending on whether the student or staff member has symptoms or not.)

*Please note, this calculator is the property of San Bernardino County. Santa Clara County does not control the information contained in this third-party application and is not responsible for its use or misuse. Please consult current county guidance when using this application.

Additional Resources

Quick Links

COVID-19 Resource Directory COVID-19 Testing Sites COVID-19 Vaccine Frequently Asked Questions and Ask a Question Healthcare Provider Information Provider Case Report Form COVID-19 Flyer and Poster Library Home Isolation and Quarantine Guidance COVID-19 and Schools/Education County Services During COVID-19 Eviction Moratorium Information Share a Concern Subscribe to Our Public Health Newsletter